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The PC: processes hard paper forms initiated by and returned to the PC, including undeliverable then in use, and were then modified to fit a self-mailer form design. Please note that if you need help from a Taxpayer Assistance Center (TAC), call to schedule an appointment. If you use another carrier, use this address: You can also use the SSA's Business Services Online website to file W-2c forms electronically. Question 3 - Since (the beginning of the report period), have you and your doctor discussed whether you can work, and if so, what did the Wrongly formatting the employee's name in box "e." The correct format is to put the employee's first name and middle initial in the first box, surname in the second box, and any suffix (like "Junior") in the third box. The insert also obtains the claims folder if it is not forwarded by the PC (see DI 13015.030 - DI 13015.080); reviews the claims folder to determine if the case should be screened out and the The FO or DDS forwards all scannable mailer forms SSA-455-OCR-SM (and any attachments) Review your paper Forms W-2, especially Copy A, to ensure that they print accurately prior to mailing them to Social Security's Wilkes-Barre Direct Operations Center. You can also file Forms W-2c and W-3c the same ways. Be sure not to send cash, checks, money orders, or other forms of payment with the Forms W-2 that you submit to the SSA. The FO or DDS forwards hard paper SSA-455s (and any attachments) to the servicing Question 1 - Within the last 2 years have you worked for someone or been self-employed? (deferral, DO CDR, or PC Review. Title II/Title XVI, or Title XVI-only); mails forms to the PCs in specially marked containers; transmits electronic confirmation files and data files to the Agency's National Computer Since FY 1996, SSA has not used the hard paper form for the large scheduled mailings. Social Security Internet address and services, Non-receipt of your Social Security benefit. Write "corrected" on the employee's copy of the new W-2, give it to the individual, and send the correct Copy A to the SSA. The information asked about on this form is outlined below and SOAR-trained caseworkers can help beneficiaries gather this information in preparation for the completion of this form. Secure .gov websites use HTTPS slip. $50 for each W-2 corrected within 30 days of the due date, $110 if you file more than 30 days late and before August 1, and. to the WBDOC for processing. High school students from the ages of 18 to 19 as long as they are enrolled full time in high school and have an unmarried status. is made to the National Disability Determination Services System (NDDSS) DDS Receipt (DREC) data input screen (see SM 06001.000 and SM 06001.120). Baltimore, MD 21235. XVI-only recipients have numbers 55555, 66666, 77777, or 88888 in the red box at the Retirement plan information appears in box 13 of a W-2, and making a mistake here can cause all sorts of headaches for your employee. (see DI 28001.003H.11.). Copy A: You can e-file Copy A of Form 1099-NEC directly through the IRS Filing a Return Electronically (FIRE) system. decision logic program. This website is produced and published at U.S. taxpayer expense. are sent to the correct processing component as soon as possible. WebSocial Security Administration Direct Operations Center Wilkes-Barre, PA 18769-0001. sent to PC-1 through PC-7. DO CDR actions involving mailer forms initiated FY 2000 or later, print the appropriate CDT code in the CDT section of the SSA-5526-U2-OP2 or route File by Mail: File Form W-3 with the Social Security Administration Direct Operations Center, Wilkes-Barre, PA, 18769-0001. Social Security office hours are 9:00 a.m. 4:00 p.m. Mondays, Tuesdays, Thursdays, and Fridays, and 9:00 a.m. 12:00 p.m. on Wednesdays. Most Social Security services do not require a visit to an office. People may create their my Social Security account, a personalized online service, at www.socialsecurity.gov/myaccount. Baltimore, MD 21235 Please do not send A locked padlock Question2: Have you attended any school or work training program(s) since (the beginning of the report period)? Question 6: Have you been hospitalized or had surgery since (the beginning of the report period)? The current version of the SSA-5526-U2-OP2 does not have pre-printed Continuing Disability If a Form 1096 is needed, you will need to order one online from the IRS. Copy B: Fill out and mail Copy B of your physical Form 1099-NEC to your independent contractor. "General Instructions for Forms W-2 and W-3." This form must be submitted at least 30 days before the tax deadline for your Form 1099-NEC. The hard paper form has a fixed report period format (the last 2 years). (Better, Same or Worse). Each case is assigned a score that reflects if DIRCON is unsuccessful because the individual cannot be located or is located but IRS. Postal Service to. to work? Visit the next version of USA.gov and let us know what you think. to the FO to initiate a full CDR per DI 13005.000. with the CDR mailer forms; encodes the results of the analysis for use by the OCDRS decision logic program (see The rest require PC Review.). CDR discontinued for one of the reasons described in DI 13005.020; if the case cannot be screened out, determines if it can be processed under the MINE When the OCDRS Decision logic action input is a DO CDR action, the DCF shows EVENT 014 "T2 CDR INITIATED BY AUTOMATED REVIEW", "T2/T16 CDR INITIATED Both the laser forms and the red drop-out ink forms must comply with Internal Revenue Service's Publication 1141 and require pre-approval from Social Security. Were experiencing issues that may affect your Square services. Box Wilkes-Barre, PA 12345-6789 Return only the completed application in the enclosed envelope. If yes, list reasons for most recent visits and month/year of these visits. Center (NCC). Simply check "void" on Copy A of the original form, the one sent to the SSA. These reviews are called Continuing Disability Reviews (CDR) or redeterminations (in the case of age-18 reviews) and are required at least every 3 years except when a disability is found to be permanent. receives, prepares and routes the confirmation file data to the appropriate program Question 5 - Have you gone to a doctor or clinic for treatment since (the beginning of the report period)? W-2 and the carrier you choose (e.g., U.S. Forms W-2c and W-3c are correction forms and must be submitted to the SSA if you need to make most changes to your W-2 forms after you have submitted the original forms. Box 3333 Wilkes-Barre, PA 18767-3333 Private Delivery Service (FedEx, UPS, etc.) dependent on on-line data to document those factors. 5800 EXECUTIVE CTR DR SUITE 300 CHARLOTTE, NC 28212. Title XVI-only hard paper SSA-455 mailer forms are sent to PC-1 If yes, list reasons for most recent hospitalizations or surgeries and month/year of these hospitalizations/surgeries. contact (DIRCON) procedures (see GN 01070.305 and GN 01070.800) and the mail; refers damaged and unscannable CDR mailer forms to the servicing PC for manual processing; refers a report of death, a name change, a change of address to a foreign country, For a deferral notice (see NL 00705.355) to be printed and sent to the beneficiary (or representative payee). One key piece of information to explain to beneficiaries is that they may potentially avoid the unneeded stress and anxiety that results from a full medical CDR by completing and returning this form when it is received. When a case is selected to receive a Title II-only, concurrent Title II/Title XVI, SOCIAL SECURITY ADMINISTRATION WILKES BARRE DIRECT OPERATIONS CENTER PO BOX 4556 WILKES BARRE PA 18767-4556 NOTE that one Each question on the scannable mailer is referenced to a specific time period unique If you didn't find the error before filing the form, here's some information that can help you figure out how to make corrections and where to submit them. Do You Have to Vote for the Party You're Registered With? These downloaded forms are not scannable and they won't be accepted by the IRS. forms SSA-455-OCR-SM during the Agency's fiscal year (FY), which begins on October This "report period" usually begins with the 24th month prior to the month the mailer is sent and continues to the present, but may This form can now also be completed online here: https://secure.ssa.gov/ssa455/front-end/. Review how to make federal payroll withholding tax filings. The FO can request the folder if needed. If we need more information, such as statements from nancial institutions, we will contact you. or DI 40502.001E. in the generation of a 2nd-request mailer (see DI 28001.003C.1. Box 1020 Wilkes-Barre, PA 18767-1020 Return the entire package in the enclosed envelope. This occurs in a small percentage of the mailer forms received for processing. Mail Forms W-2c and W-3c from the U.S. Annual tax returns are due by January 31st for the preceding calendar year: File by Mail: Download Form 944, and mail return with any tax payment due to the address indicated on the form. Read our, Common W-2 Errors and How to Correct Them, Error in Employee Name or Social Security Number, Mistakes with Employer-Sponsored Health Coverage, What Business Owners Need To Know About W-2 Form, What To Do Before You Prepare Annual W-2 Forms, How to Prepare W-2 Wage and Tax Statements, The W-3 Form: Preparation and How to File, How to File Forms W-2 and 1099-NEC Online, Year-End Payroll and Tax Tasks for Employers, The Time Limit for Reporting Social Security Credits, The Nanny Tax: Who Owes It and How To Pay It, Forms W-2 and 1099-NEC: Deadlines, Extensions, and Penalties, Reporting Social Security and Other Tax Payments on Your Form 1040, What to Do if You Receive an Incorrect W-2 Form, General Instructions for Forms W-2 and W-3. If the individual indicates that personal contact WebSocial Security Administration. Social Security Administration Direct Operations Center PO Box 3333 Wilkes-Barre PA 18767-3333 If you use another carrier, use this address: Social Security Administration Direct Operations Center Attn: W-2c Process 1150 E. Mountain Drive Wilkes-Barre PA 18702-7997 The Disability Update Report is sent to beneficiaries who Social Security determined have a low probability of medical improvement when a previous full CDR was done. For example, for tax year 2021, order 2021 W-2 and W-3 forms for reporting employee information for the 2021 tax year, even if you are completing the forms in 2022. 999-99-9999A, or 888-88-8888C2, or 777-77-7777W). beneficiaries or their representative payees in October, February and June of the to the DDS, it is very important that the mailer forms File by Mail: File Form W-2 with the Social Security Administration Direct Operations Center Wilkes-Barre, PA, 18769-0001. T2/16 SECOND MAILER SENT or T16 SECOND MAILER SENT which can be viewed by querying CDR is initiated (commonly referred to as a DO CDR action). 1 and ends on September 30 of the following calendar year. or the Office of Disability Adjudication and Review Megasite.. Form SSA-455:Disability Update Report is a form that collects information about SSI and SSDI beneficiaries medical conditions, recent treatment for those conditions, recent education or training, and recent attempts to return to work. Wait times to speak to a representative are typically shorter early in the day (between 8 a.m. and 10 a.m. local time) or later in the afternoon (between 4 p.m. and 7 p.m. local time). See Pub. SSI/SSDI Outreach, Access, and Recovery (SOAR) is funded by the Substance Abuse and Mental Health Services Administration (SAMHSA) and is a national program designed to increase access to the disability income benefi t programs administered by the Social Security Administration (SSA) for eligible adults and children who are experiencing or at risk of homelessness and have a serious mental illness, medical impairment, and/or a co-occurring substance use disorder. Copy A: You will need to obtain a physical Form 1099-NEC, fill out Copy A, and mail it to the IRS. (regulation-basis code and listing number, if applicable) for the initial determination; Make sure that your business's employer ID number (EIN) issued to you by the IRS is used on all of the W-2's you file. All TACs are now providing service by appointment. ]uIZLjEbdG75K/n;7. Please note if you need help from a Taxpayer Assistance Center (TAC), call to schedule an appointment. "Recent" permanent disability are made at such times as the Commissioner determines appropriate. What Is the Social Security Administration (SSA)? The Social Security Administration (SSA) is a U.S. government agency that administers social programs covering disability, retirement, and survivors' benefits. It was created in 1935 by President Franklin D. Roosevelt. Box 3333 Wilkes-Barre, PA 18767-3333 Private Delivery Service (FedEx, UPS, etc.) When this form is completed and returned, Social Security reviews the information provided by the beneficiary (including attachments such as medical evidence and work information) and two possible outcomes occur. endstream endobj startxref Please enable JavaScript in your web browser; otherwise some parts of this site might not work properly. ), using the PC direct telephone contact (DIRCON) procedures in GN 01070.305 and GN 01070.315. a finding has been made that such disability is permanent. The Balance uses only high-quality sources, including peer-reviewed studies, to support the facts within our articles. In order to complete this form online, the beneficiary must have received a request for a Disability Update Report in the mail, have their SSN, current address and phone number, and have a valid email address. Do not include any attachments. It is equally important that the FO use the correct CDT code when the FO Both versions are under review by private Before logging into FIRE, youll need a Transmitter Control Code (TCC). In the unusual situation in which the claims folder has been obtained to do the PC WebChange Your Address Set Up or Change Direct Deposit Print Proof of Benefits Find Help and Answers Review Our FAQs Request a Replacement Social Security Card Request Although mailer forms should only rarely be misrouted and what outcomes may result when the Agency processes the mailer. Here is guidance on assisting beneficiaries with completing the SSA-455: Disability Update Report. questions. Try to get W-2 forms to your employees earlier in January to allow them some time to review the forms and alert you to any errors before you file the forms with the SSA. The mailer form, a generic cover notice and instruction insert, and a reply envelope The medical diary reason (MDR) code at the time the case was selected for mailer form processing is used to reset Question 1: Since (the beginning of the report period), have you worked for someone or been self- employed? You must submit a completed Form W-3c when filing one more Form W-2cs, regardless of the error being corrected. A Title XVI claim number consists of a Social Security Number followed Suffolk University Boston. PC Show. SSI Eligible Letter from SSA in Wilkes Barre PA PO Box. In 1935, President Franklin Roosevelt signed the Social Security Act. or a DO CDR action (see DI 28001.003H.11.). INITIAL MAILER SENT or T16 INITIAL MAILER SENT or EVENT 002 - T2 SECOND MAILER SENT, Small businesses (under $5 million or less in average annual gross receipts) have lower penalties for failure to file correct returns by the due date. If there is no MDR value, a default value of 3 Note that the report period referenced in the questions below will be provided by Social Security on the Disability Update Report mailed to the beneficiary. Scannable mailer forms SSA-455-OCR-SM are sent to Title II-only and concurrently entitled This feedback is used only to improve this Support Center article and is not sent to our Support team. on the mailer form is not a basis for a cessation or suspension action under the PCs' IRS. In Title II cases, if a full medical CDR is needed, update the mailer in DCF to DO Please note that we are upgrading our National 800 Number system. This information appears in box 12 of the W-2 and it's coded "DD." 21235, Get, Replace, or Correct a Social Security Card, USAGov is the Official Guide to Government Information and Services, Government Agencies and Elected Officials, Indian Tribes and Resources for Native Americans, Commonly Requested U.S. Laws and Regulations, How Laws Are Made and How to Research Them, Personal Legal Issues, Documents, and Family History, Presidents, Vice Presidents, and First Ladies, Car Complaints and Motor Vehicle Services, Advance Child Tax Credit and Economic Impact Payments - Stimulus Checks, COVID-19 Health Information, Vaccines, and Testing, COVID-19 Small Business Loans and Assistance, Government Response to Coronavirus, COVID-19, Passports and Travel During the COVID-19 Pandemic, Financial Assistance and Support Services, Financial Assistance Within Designated Natural Disaster Areas. ), which causes an automated notice (see NL 00705.355) to be generated and mailed to the beneficiary (or representative payee), and sets WebThe Office of Disability Determinations (ODD) (S2T) provides operational standards, instructions, operational and procedural advice, technical support, and management Page 3. Reviews of cases involving (Approximately 80% of mailer form electronic data It includes totals for all items on the W-2 form. MD However, if you pay an amount with Form 944 that shouldve been deposited, you may be subject to a penalty. The mailer form also asks for information about endstream endobj 595 0 obj <>>>/EncryptMetadata false/Filter/Standard/Length 128/O(-Bh?v^4)/P -1068/R 4/StmF/StdCF/StrF/StdCF/U(bG#o}f )/V 4>> endobj 596 0 obj <>/Metadata 96 0 R/Names 610 0 R/Pages 592 0 R/Perms/Filter<>/PubSec>>>/Reference[<>/Type/SigRef>>]/SubFilter/adbe.pkcs7.detached/Type/Sig>>>>/StructTreeRoot 111 0 R/Type/Catalog/ViewerPreferences<>>> endobj 597 0 obj <>stream The four-page generic cover notice and instruction insert explains the mailer process It is important to note and explain to beneficiaries, that the completion and processing of the Disability Update Report is not a CDR, but rather a process to determine if a full medical CDR is indicated. is being initiated and conducts a CDR interview in accordance with DI 13005.025 through DI 13005.040, and forwards the CDR to the DDS for processing under DI 28000.000. the beneficiary and the representative payee, if any, that a CDR is being initiated. The sequence and wording of questions on form SSA-455-OCR-SM were modified from the BY AUTOMATED REVIEW", or "T16 CDR INITIATED BY AUTOMATED REVIEW". Hn0} may be referred to as non-LOWs or not-LOWs. "Deadline Dates to File W-2s.". HQK0+.y+B")RaO m!n[d]{1|9s}Z2t6BIe)U$}C`u! Question 4 - Within the last 2 years have you attended any school or work training 608 0 obj <>/Encrypt 595 0 R/Filter/FlateDecode/ID[<0DE0E9ACAE306A44AC788554C4503CA2>]/Index[594 30]/Info 593 0 R/Length 87/Prev 719529/Root 596 0 R/Size 624/Type/XRef/W[1 3 1]>>stream a new medical reexamination diary date. Social Security Administration can BY AUTOMATED REVIEW", or "T16 CDR DEFERRED BY AUTOMATED REVIEW". The Form W-3 must be filed with the SSA by January 31st for the preceding calendar year. from the WBDOC; processes the data through a decision logic program, resulting in one of three actions Thanks, we'll work on improving this article. "Frequently Asked Questions on W-2 and W-2c." number), and reports of death for Title II cases, and refers such reports on Title Please include your Social Security number or claim number whenever you write to us. Questions requiring a reply can be sent from the contact link at the top of this page. The scannable mailer forms are returned to the Wilkes-Barre Direct Operations Center (WBDOC) for processing (see DI 28001.003E.). ); scans and keys the information on the mailer form to create an electronic data file File by Mail: File Forms W-2c and W-3c with the Social Security Administration, Direct Operations Center, PO Box 333, Wilkes-Barre, PA, 18769-0001. frame, a "2nd-request" mailer form is sent. SSI and SSDI beneficiaries are mailed the Disability Update Report and it must be completed and returned to the address on the reply envelope that is provided in the mailing (usually the Wilkes-Barre Direct Operations Center). Inauguration of the President of the United States, Office of Public Inquiries and Communications Support. medical and/or vocational factors that result in a DDS CDR determination that disability front of the form. "General Instructions for Forms W-2 and W-3," Page 5. Publication 1141, General Rules and Specifications for Substitute Forms W-2 and W-3, FIRE (1099) Filing Information Returns Electronically, Electronic Wage Reporting Web Service (EWRWS), Specifications for Filing Forms W-2 and W-2c Electronically (EFW2/EFW2C), E-Verify - U.S. Social Security Administration. The Contract Opportunities Search Tool on beta.SAM.gov, Protecting the Federal Workforce from COVID-19, Locate Military Members, Units, and Facilities. Question 5: Have you gone to a doctor or clinic for treatment since (the beginning of the report period)? MDR value of 3 is used and a medical reexamination diary 36 months in the future is not received in response to the 1st-request and 2nd-request mailer forms within a specified time frame (see DI 13004.005C.3. For each case requiring PC Review, OCDRS creates electronic files containing: an output CDR MAILER PSC REVIEW ALERT sheet; an electronic facsimile of the completed, scanned mailer form, and; a profile sheet that includes much of the data used to profile the case. The Social Security Administration's Office of Acquisition and Grants (OAG) funds research and demonstration grants involving the Old-Age Survivors Program, the Social Security Disability Insurance Program (SSDI), and the Supplemental Security Income (SSI) Program. "General Instructions for Forms W-2 and W-3." onward. During this transition, you may experience longer wait times. Well continue to update our status page with more information. box number if mail is not delivered to a street address). Probability is determined on the basis of statistical In addition to the DCF input described in DI 28001.003H.11., the PC annotates in the special message field (SP MSG 1) on the MBR, or the remarks These forms are used on an as-needed basis by the PCs and FOs. data on any prior CDR(s); recent earnings. of the SSA component to who the mailer form should be returned is printed on the reply Include in the address the number, street, and apartment or suite number (or P.O. is necessary, the DDS should encourage the individual to visit a local Social Security If you file 250 or more W-2 forms, you must file them electronically. To determine type of entitlement and the servicing PC, or "T16 CDR DEFERRED BY PC". if DIRCON is successful, the PC obtains the answers to the questions, sends out the Agency Affected. File by Mail: File Forms W-2c with the Social Security Administration, Direct Operations Center, PO Box 333, Wilkes-Barre, PA, 18769-0001. Recent typically means within the last two years. SHIPs are federally funded to provide free, objective assistance to people with Medicare and their families. They also administer the Supplemental Security Income program for the aged, blind, and disabled. to is: NOTE that one way to identify SSA-455-OCR-SM mailer forms that have been sent to Title form SSA-455-OCR-SM. Control File (DCF) by means of posting an EVENT 001 - T2 INITIAL MAILER SENT, T2/16 processing. A completed Form W-3c will also need to be submitted when filing one or more Forms W-2c. Alaska, California, Colorado, District of Columbia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Maryland, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, Oklahoma, Oregon, South Carolina, South Dakota, Tennessee, Utah, Washington, Wisconsin, Wyoming, Department of the Treasury, Internal Revenue Service Center, Kansas City, MO 64999, Alabama, Arizona, Arkansas, Connecticut, Delaware, Florida, Georgia, Kentucky, Louisiana, Maine, Massachusetts, Mississippi, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Pennsylvania, Rhode Island, Texas, Vermont, Virginia, West Virginia, Department of the Treasury, Internal Revenue Service Center, Austin, TX 73301. are variously referred to as HIGHs or MEDIUMs, when differentiating between the The IRS considers several different kinds of errors on W-2 and W-3 forms when determining penalties: Intentional disregard of filing or correct information requirements has a penalty of $570 per W-2 form, with no maximum. Filing a Return Electronically (FIRE) system. File Online: File Form W-2 via the Business Services Online (BSO) website. provided therein for calling SSA. An initial mailer form or "1st-request" form is sent.